REQUEST FOR PROPOSAL North West Balkans – Evaluator – consultant or research consulting firm to design and conduct

9-3-2023

WS1366080564

Evaluator – consultant or research consulting firm to design and conduct:

End of Project Evaluation of Child Protection – ENVISION III Project

SUBMISSION DEADLINE : March 20, 2023

QUESTIONS / CLARIFICATIONS : Amila.Saracevic@savethechildren.org

FORMAT FOR SUBMISSION : BIDDER RESPONSE DOCUMENT

PART 1 : REQUEST FOR PROPOSAL

  • Introduction to SCI
    • Project Overview and Requirements
    • Instructions & Key Information

PART 2 : CORE REQUIREMENTS AND SPECIFICATION

Detailed description of SCI’s specific requirements (e.g. volumes, delivery dates / locations, product specifications etc).

PART 3 : BIDDER RESPONSE DOCUMENT

Template to be used to submit response to this Request for Proposal.

PART 1 – REQUEST FOR PROPOSAL

1.     INTRODUCTION TO SAVE THE CHILDREN

SCI is the world’s leading independent organisation for children. We save children’s lives; we fight for their rights; we help them fulfil their potential. We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

Our Vision – a world in which every child attains the right to survival, protection, development and participation.

Our Mission – to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

We do this through a range of initiatives and programmes, to:

  • Provide lifesaving supplies & emotional support for children caught up in disasters (e.g. floods, famine & wars).
  • Campaign for long term change to improve children’s lives.
  • Improve children’s access to the food and healthcare they need to survive.
  • Secure a good quality education for the children who need it most.
  • Protect the world’s most vulnerable children, including those separated from their families because of war, natural disasters, extreme poverty or exploitation.
  • Work with families to help them out of the poverty cycle so they can feed and support their children.

For more information on the work we undertake and recent achievements, visit our website.

Item Description
Description of Services Evaluator – consultant or research consulting firm to design and conduct: End of Project Evaluation of Child Protection – ENVISION III Project
Outcome of Proposal Contract – the successful supplier(s) will be awarded a ‘Contract which will commit SCI to purchase the services as defined in the Contract at the agreed rates.
Duration of Award March 30 – December 15, 2023 (no longer than 40 working days)

Further detail on the specific requirements of the project (e.g. volumes, dates, specifications etc.) can be found in Part 2 (Core Requirements & Specifications) of this Request for Proposal Pack.

3.     AWARD CRITERA

SCI is committed to running a fair and transparent tender process, and ensuring that all bidders are treated and assessed equally during this tender process. Bidder responses will be evaluated against four weighted categories of criteria: Essential Criteria, Sustainability Criteria, Capability Criteria, and Commercial Criteria.

3.1  ESSENTIAL CRITERIA

Criteria which bidders must meet in order to progress to the next round of evaluation. If a bidder does not meet any of the Essential Criteria, they will be excluded from the tender process immediately. These criteria are scored as ‘Pass’ / ‘Fail’.

3.2 SUSTAINABILITY CRITERIA (10%)

Criteria used to evaluate the impact a supplier has on the environment, local economy and community. Bids will be evaluated against the same pre-agreed Criteria.

3.3 CAPABILITY CRITERIA (45%)

Criteria used to evaluate the bidders ability, skill and experience in relation to the requirements. Bids will be evaluated against the same pre-agreed Criteria.

3.4 COMMERIAL CRITERIA (45%)

Criteria used to evaluate the commercial competitiveness of a bid. Bids will be evaluated against the same pre-agreed Criteria.

4.     VETTING

Successful bidders must be successfully vetted. This involves checking bidders and key personnel against Global Watch Lists, Enhanced Due Diligence Lists and Politically Exposed Persons Lists.

The vetting of bidders will be completed after the award decision and prior to any contract being signed, or orders placed. If any information provided by the Bidder throughout the tender process is proved to be incorrect during the vetting process (or at any other point), SCI may withdraw their award decision.

5.     BIDDER INSTRUCTIONS

6.1 TIMESCALES

Activity Date
Issue Request for Proposal March 9, 2023
Deadline for questions from Bidders March 16, 2023
Deadline for Bid Submission March 20, 2023
Award Contact March 27, 2023

The above dates are for indicative purposes only and are subject to change.

6.2 SUBMISSION FORMAT & BIDDER RESPONSE DOCUMENT

Bidders wishing to submit a bid must use the Bidder Response Document template in Part 3 of this Request for Proposal Pack. Any bids received using different formats, or incomplete bids, will not be accepted.

This document allows bidders to submit all the required information and be evaluated fairly and equally against the Essential, Capability and Commercial Criteria. Bidders may also be required to submit supporting documentation. Further instructions can be found within the document in Part 3 of this pack.

Bids can be submitted:

Electronic Submission via Email

  • Email should be addressed to Procurement.NWB at Procurement.NWB@savethechildren.org
  • Note – this is a sealed tender box which will not be opened until the tender has closed. Therefore, do not send tender related questions to this email address as they will not be answered.
  • The subject of the email should be “ITT/ WS1366080564/Bidder Response – ‘Bidder Name’, ‘Date’’.
  • All attached documents should be clearly labelled so it is clear to understand what each file relates to.
  • Emails should not exceed 15mb – if the file sizes are large, please split the submission into two emails. 
  • Do not copy other SCI email addresses into the email when you submit it as this will invalidate your bid. 

6.4 CLOSING DATE FOR BID SUBMISSION

Your bid must be received, no later than March 20, 2023 (16:00).

Bids must remain valid and open for consideration for a period of no less than 60 days.

6.5 KEY CONTACTS

All questions relating to the Request for proposal should be sent via email to:

Name Email Address
Amila Saracevic Amila.Saracevic@savethechildren.org

Please be advised local working hours are 8:00 – 17:00 (Monday-Thursday) and 8:00 – 14:30 (Friday) Please allow up to 1 or 2 days for a response. Where the enquiry may have an impact on other bidders within the process, Save the Children will notify all other Bidders to maintain a fair and transparent process.

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