Position: Finance assistant/ full-time
Starting date: ASAP
Duration: 12 months with possibility of extension (including 6 months’ probation period)
Country Programme: Bosnia and Herzegovina (BiH)
Base: Sarajevo
Line Manager: Deputy Head of Systems and Operations
Please note his position is open for citizens of BiH or those with valid work permits.
About PIN in BiH and Western Balkans:
People in Need (PIN) has been operating in the Western Balkans since 1992 in response to the 1992-1995 Bosnian war. After the outbreak of the war, People in Need sent humanitarian workers and supplies into the country to provide immediate and emergency relief to those affected by the conflict in BiH as well as in Kosovo in 1998.
The PIN representative office is located in Sarajevo. PIN also has offices in Mostar, Belgrade, and Pristina. The total volume of the current programs is more than three million USD annually, funded by EU, CSSF/FCDO, CzDA, and other donors.
In the last two decades, PIN implemented projects supporting climate resilience and citizen engagement and minorities rights in the areas of waste management, circular economy, social inclusion, employment and inclusive education.
More information is available on PIN’s website www.peopleinneed.net.
About the role:
The Finance Assistant (FAA) ensures daily accountancy and administrative tasks for PIN office in Sarajevo. FA is responsible for finance tasks within the scope of the projects in Sarajevo. FA provides financial and administrative support to colleagues in PIN office in Mostar, work closely with PIN’s partner organizations and finance counterparts from PIN offices in Sarajevo and Mostar, primarily with Deputy Head of Systems and Operations, as well as relevant staff from PIN Headquarters in Prague.
FA directly reports to Deputy Head of System and Operations based in Sarajevo.
Management of Cash register and bank payments:
- Withdraws of the petty cash from the bank in accordance with the Financial Security Guidelines; assure adequate cashflow, weekly cash counts;
- Prepare and store cash register documentation according to PIN’s standard templates and procedures;
- Issue advances, clear advance upon approvals with appropriate documentation; and report outstanding to Deputy Head of Systems and Operations
- Posts cash registers documents into Navision on a daily basis; makes sure there is no pending and not posted documents in the cash register
- Prepares Navision cash count checking and compares it with physical cash at least on monthly basis;
- Checks posted cash register document, in case of mistake to arrange correction with Deputy Head of Systems and Operations or HQ accountancy unit;
- Regular communication with bank clerks to ensure proper functioning PIN bank accounts;
- Check if invoices for payment are correct and contain all obligatory information;
- Upload approved invoices in the bank for payment;
Other financial tasks:
- Allocate overhead costs according to mission allocation plan;
- Assist in internal and external audit of accounting and other documents;
- Work with HQ accountant on corrections, and perform tasks as per HQ accountant instructions for year-end closure.
Partners/Sub-Grantees:
- Checking partner reports and documentation, prepare reports for posting in NAVISION, and documentation on Share Point
- Cooperating with HQ Finance Desk Officer regarding partner reports.
Administration and other supports:
- Perform administrative office tasks related to bank, bookkeeping agency and Tax admin office
- Other administration support as agreed with Line Manager
Approval and Archiving (in Enterprise Content Management System – ELO digital archive system):
- Checks ELO tasks on daily basis and processes relevant tasks in ELO which are related to cash payments simultaneously with the payment;
- Check scans the cash register documents before their uploading to ELO-enterprise after their posting in Navision;
- Check, gather cash documents for donors´ reports and audits;
- Prepares information for the accountant regarding FLP payments – quarterly
- Posting and linking of advances, invoices, creation/modification of vendor in Navision;
- Checks vendors card on weekly basis and secures that all expenditures and payments are linked properly
Other
Accountability and Safeguarding including Prevention of Sexual Exploitation, Abuse and Harassment (SEAH):
- Carry out the duties in accordance with the PIN Code of Conduct and Key policies
- Participates in training and awareness raising (CoC and KP, Safeguarding, etc.).
- Contributes to a fulfilling and protective environment.
Suitable candidates for this position should possess:
- Minimum 1 years of experience as Financial assistant or similar role
- University degree in Economics, Finance, or other relevant discipline
- Experience of working within a humanitarian and/or development organization (NGO); experience of working with international NGO is highly desired
- Excellent communication skills, including fluent spoken and written Bosnian/Croatian/Serbian and English
- Knowledge of financial regulations
- Excellent analytical and numerical skills, sharp time management skills
- Strong ethics, with an ability to manage confidential data
- Excellent MS Excel skills
- Ability to work in teams and independently, handle multiple tasks and deliver assignments on time
- Working environment in a well-established and growing humanitarian and development organization
- Salary and benefits according to PIN BiH Salary Scale and HR policies
- 25 days of paid leave annually
- Accident and travel insurance and free medical helpdesk
- E-learning courses, webinars, training possibilities
Are you interested in this position? Send us your CV and short cover letter in English via this application form. Please note only the shortlisted candidates will be contacted. Interviews will be conducted on rolling basis and the vacancy will be closed when filled.
People in Need is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need engages /is in contact with. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need Code of Conduct and Key Policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.
We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.
